Poland SAF-T

As businesses navigate the complex landscape of tax compliance within their operational jurisdictions, Poland’s Standard Audit File for Tax (SAF-T) presents a significant aspect to consider.

Instituted by the Organisation for Economic Co-operation and Development (OECD), the electronic schema serves as a standardized format for the exchange of tax-related information between businesses and Polish tax authorities.

Though it’s a seemingly straightforward mechanism, the depth of its application spans various elements of business accounting, from general ledger management to the control of fixed assets.

In an era where regulatory compliance forms a critical part of business strategy, how well is your organization acquainted with the intricacies of Poland’s SAF-T?

The subsequent discourse aims to unveil the comprehensive details of this system, providing a platform for enhanced understanding and adherence.

Key Takeaways

  • SAF-T is a submission requirement for non-resident Polish VAT registered businesses.
  • SAF-T submissions must be made with the monthly/quarterly VAT return and are due by the 25th of the following month.
  • SAF-T is an electronic schema developed by the OECD in 2005 for global use, ensuring consistency in data exchange between tax authorities.
  • The reporting requirements of SAF-T include general ledger and supporting journals, accounts payable and receivable, warehouse inventories, and fixed assets ledger.


The importance of understanding the SAF-T submission guidelines in Poland cannot be overstated. These guidelines, which encompass accounting, logistics, master data, and other requirements, are not only critical to ensuring compliance with local tax authorities, but also for avoiding potential penalties for non-compliance.

As we proceed, we will be discussing key submission details and essential compliance guidelines related to Poland’s SAF-T.

Key SAF-T Submission Details

Understanding the key aspects of SAF-T submission, it is crucial to note that these are due with monthly or quarterly VAT returns and should be submitted by the 25th of the subsequent month.

  • Polish VAT and SAF-T:
  • Due with VAT returns
  • Submitted by 25th of subsequent month
  • Consequences:
  • Late submission can lead to penalties.

The Standard Audit File ensures consistency in data exchange between tax authorities, crucial for businesses operating in Poland.

Essential SAF-T Compliance Guidelines

Building upon the key aspects of SAF-T submission deadlines in Poland, it is equally crucial to comprehend the comprehensive guidelines for SAF-T compliance. These encompass diverse elements such as reporting requirements, the role of a fiscal representative, and submission protocols.

Adherence to Polish tax laws mandates submission of SAF-T files, typically XML files generated from an ERP system, as part of VAT compliance. This data, required either monthly or quarterly, must be duly sent.

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Frequently Asked Questions

What Is SAF-T in Poland?

SAF-T (Standard Audit File for Tax) in Poland is a monthly or quarterly electronic tax reporting system. Developed by the OECD, it ensures efficient and consistent data exchange between businesses and tax authorities in XML format.

What Is SAF-T Reporting?

SAF-T reporting is an electronic exchange of tax information, developed by the OECD. It encompasses general ledger, accounts payable and receivable, warehouse inventories, and fixed assets ledger. Late submissions can result in penalties.

What’s the VAT in Poland?

The standard Value Added Tax (VAT) rate in Poland is 23%, with reduced rates of 8% and 5% applied to certain goods and services. Businesses must register for VAT if annual turnover exceeds PLN 200,000 (approximately €45,000).

How Do I Get a VAT Refund in Poland?

To obtain a VAT refund in Poland, timely and accurate submission of monthly or quarterly VAT returns is required. Non-compliance may result in penalties. Non-EU businesses must appoint a fiscal representative for accurate VAT submissions.


In conclusion, the SAF-T regulations in Poland are a critical component of business compliance for both resident and non-resident VAT registered entities. These regulations promote uniformity in data exchange between tax authorities, aiding in efficient and accurate VAT submissions.

Non-compliance may lead to penalties, making the services of professional VAT compliance agencies like Avalara an essential tool for businesses. With their expert assistance, businesses can navigate the complexities of SAF-T and ensure adherence to Polish VAT regulations.

Barry Caldwell

Barry Caldwell

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