Consultation with Businesses on National e-Invoice System (KSeF) Regulations

"Consultations Underway for Proposed Changes to Irish Electronic Invoicing System"

Consultations will continue until December 18 this year on two draft regulations for the KSeF (Krajowy System e-Faktur), the National e-Invoice System in Poland. These changes, which will be effective in the first stage of system implementation, aim to streamline the invoicing process and enhance tax settlement information.

The draft amendment to the regulation on issuing invoices seeks to adapt current regulations on simplified invoices to the KSeF solutions. One of the proposed changes is the inclusion of the NIP (Numer Identyfikacji Podatkowej) or Tax Identification Number of both the buyer and seller in the catalog of data on invoices issued by exempt taxpayers. This will facilitate better tracking and monitoring of invoicing activities.

Another significant change is the allowance of structured invoices for specific services to contain only essential tax settlement information. This will simplify the invoicing process for certain services and reduce the burden of providing unnecessary details. These changes are set to come into effect from July 1, 2024, with the exception of the identification of the Tax Identification Number, which will take effect on January 1, 2025.

The second draft regulation pertains to the use of the National e-Invoice System. It expands the catalog of authorized entities that can use the KSeF and outlines the methods for granting, changing, or revoking authorizations. Additionally, it introduces new methods of authenticating entities and a new method of marking structured and offline invoices. The existing KSeF tokens will be replaced with authorization certificates. This regulation is expected to take effect on July 1, 2024.

The implementation of the KSeF is expected to bring several benefits to organizations. It will streamline the invoicing process, reduce paperwork, and enhance tax settlement information. However, organizations may require assistance in implementing the KSeF, including integration, risk assessment, and developing solutions. Professional services firms like Crowe can provide the necessary support to ensure a smooth transition to the new system.

It is important for organizations to stay updated on the developments in global e-invoicing and e-reporting. Joining professional networks like the Linkedin Group on Global E-Invoicing/E-Reporting/SAF-T Developments can provide valuable insights and opportunities for collaboration. To join the group, click HERE.

The KSeF is part of the broader digital transformation efforts in Poland. It aims to modernize the invoicing process, improve tax compliance, and enhance the efficiency of tax administration. By leveraging technology and automation, the KSeF will reduce the administrative burden on businesses and enable more accurate and timely tax reporting.

In conclusion, the ongoing consultations on the draft regulations for the KSeF in Poland mark an important step towards the implementation of a more streamlined and efficient invoicing system. The proposed changes will enhance the tax settlement information and simplify the invoicing process for organizations. Professional services firms like Crowe can provide the necessary support to organizations in implementing the KSeF. It is crucial for organizations to stay updated on the developments in global e-invoicing and e-reporting to ensure compliance and take advantage of the opportunities offered by digital transformation.

Barry Caldwell

Barry Caldwell

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